Configure Gmail Account in Outlook 2016 via IMAP – Step By Step Procedure



Microsoft Outlook is a desktop based application which is mainly used for emailing purpose. MS Outlook can be configured as a centralized email client interface to receive emails messages from various web mail services like: Gmail, Yahoo, Hotmail, etc. It helps the user to manage the webmail services on daily communications. Outlook is available for both Windows PC & Mac OS X and both versions can connect to Gmail account and fetch your emails. User can use either POP3 or IMAP to access emails from Gmail to Outlook. Once Outlook fetched your emails, user can either configure Gmail to delete messages that have been processed or they can continue to retain in your Gmail mailbox. The second option is inconvenient as you will be left with two copies of the same email messages and they may unnecessarily fill up your Gmail storage space. So, In this article we will discuss the method which will help the user to import Gmail account in Outlook 2016.

How to Transfer Gmail Emails to Outlook 2007, 2010, 2013, 2016

If you are using MS Outlook for managing emails then, you may be want to export Gmail into Microsoft Outlook to manage your emails then, just follow below mentioned steps.

Process 1: Enable IMAP protocol access in Gmail
  • Firstly, log into Your Gmail account.
  • After that, click on setting gear button>> then select settings.
  • Setting Page

  • Now, on Settings page>>click Forwarding and POP/IMAP. Locate the IMAP Access section>> Enable IMAP>> then Save Changes button.
  • Save Changes

  • After doing this, you can sign out. In Next section, you can setup the Gmail account in Outlook 2016 by configuring IMAP settings. Do as follows.
Process 2: Configure Gmail to MS Outlook 2016
  • First of all, start and launch MS Outlook in order to forward Gmail emails to Outlook.
  • After that, click on File>>Info tab>>Add Account button.
  • Account Information

  • Now, choose Manual setup or additional server types and click on Next.
  • Manual Setup Or Additional Server Type

  • After doing this, select POP or IMAP and click Next.
  • Choose POP/IMAP

  • In next, fill in the information of your Gmail account, and then click More Settings.
  • More Settings

  • Here, select the "Outgoing Server" tab, check My outgoing server (SMTP) requires authentication, and keep Use same settings as my incoming mail server selected.
  • Internet Email Settings

  • Now, select the Advanced tab. In the “Incoming server (IMAP)” section:
  • >> choose SSL as type of encrypted connection, and it will be automatically use 993 as incoming server port.

    >> In the "Outgoing server (SMTP)" section, choose TLS as type of encrypted connection, it will use 25 as outgoing server port; similarly, you can also choose SSL as encrypted connection and type 465 as outgoing server port. Finally, click on OK button.

    Internet Email Settings

  • Now, when you return to the Add Account dialog, check Automatically test account settings when Next is clicked, and then click Next.
  • MS Outlook will be testing the account settings you entered. If every information that you have provided is right then, it will successfully log onto the server and send test e-mail messages. Then click Close.
  • Test Account Settings

  • Now, Click Finish and Gmail account in Outlook 2016 added successfully.
  • Added Succesfully

Summing Up

Nowadays, to import Gmail account in Outlook 2016, 2013 is the necessity of every user. Because, they want to use Outlook for their personal and professional purpose. So, In this article we have discussed the full method to transfer emails from Gmail to Outlook. In order to export Gmail to MS Outlook just follow the above mentioned steps.